From the sale to the payment, all of the shop's money on one screen.
You write the sale, issue its invoice and enter the payment. The account updates itself; what came in, what went out and who still owes you is visible the moment you open it.
Who it is for
For small businesses that have an accountant but want to see where the business stands themselves, without waiting for month end.
- Traders and small business owners issuing their own invoices
- Shops keeping accounts in a book or a spreadsheet
- Service offices: maintenance, repairs, consultancy
- Wholesalers and suppliers spreading payments over terms
Everything starts with the sales receipt
When you make a sale you enter its receipt. Line items are picked from your product and service list and the amount is calculated for you; after that both the invoice and the payment run on top of that receipt.
- Line-by-line entry on the new sale screen, picked from your product, service and package list
- Discount per line, as an amount or a percentage
- The sales list carries document number, date, customer, total, remaining amount and status together
- You copy a repeating sale rather than writing it again
- You close a receipt for editing, so a closed receipt does not change by accident
The invoice is issued on top of the receipt
You are not writing the invoice again somewhere else. When you choose Invoice on a saved receipt, the line items, amounts and customer details carry across exactly.
- You issue the sales receipt as an e-Fatura, e-Arşiv or e-SMM document
- The buyer's tax number is checked and the system tells you which document is required
- You send the invoice and refresh its status from the same screen
- You download the PDF or XML, and cancel the invoice if you need to
- Incoming e-invoices land in the list when you sync; accepting, rejecting and archiving are yours
Payments and expenses in the same ledger
If money comes in it is a payment received, if it goes out it is a payment made. Both sit in the same place, and which document they count towards is on the record.
- You add a payment on top of the receipt or from the Payments screen
- Which wallet the money went into is recorded, so nothing gets mixed up
- You enter an expense quickly with a single amount and VAT, or line by line if you need detail
- Bank movements land on screen, and a payment is created straight from an unmatched line
- You match open items on the offsetting screen and unmatch them if they are wrong
The account runs itself
Who owes you what and what you owe whom is not kept in a separate book. As sales, invoices and payments are entered, the customer's statement updates itself.
- Balance and total revenue at the top of the customer card, in summary cards
- The statement in the Accounting tab: date, transaction type, description, amount and running balance
- The Transactions tab holds every sale issued to that customer
- You go from a statement row to the source document
- Suppliers follow the same structure; what you owe is as clear as what you are owed
What changes
The difference between keeping the sale, the invoice and the payment in separate places and keeping them in one flow:
Frequently asked
What does pre-accounting software do?
Pre-accounting software keeps sales, expenses, invoices and payments in one place, so you can see where the business's money is without waiting for month end. In Bi'Bulut a sales receipt is entered, its invoice is issued, its payment is recorded and the account updates itself. Statutory ledgers and tax returns stay with your accountant.
Where do you start with pre-accounting?
First you open your customer and supplier cards and define the products and services you sell, once. The rest is the daily work: putting the sale onto a receipt, recording the expense, entering money received. Once an item is defined you pick it from the list, so you do not write its price and VAT rate every time.
Do I need pre-accounting software when I already have an accountant?
Yes, because the two do different jobs: an accountant closes the past period, pre-accounting shows today. Who you are waiting on for payment, how much you sold this month, which invoice went out: the answers sit here without waiting for month end. It makes your accountant's job easier; it does not replace them.
Do I have to write the invoice separately after recording the sale?
No. There is an Invoice button on a saved receipt; the line items, amounts and customer details carry across as they are. The invoice and the receipt stay linked, and you can move from one to the other.
How does account tracking work?
A separate statement is kept for every customer and supplier; sales, invoices and payments are posted to it, and the balance runs row by row. In the Accounting tab you see the date, transaction type, description, amount and remaining balance together. If you wonder which document a row came from, you click it and go to the source.
Can everyone in the shop see every screen?
No, each person sees the screens their role opens. On the Staff screen you open a person and pick their roles; a screen that is not in their role does not appear in their menu, and an action button they are not authorised for does not appear either. That way the person at the counter enters sales but does not see the expense and balance screens.
See pre-accounting with your own records.
Leave your name and number and we will call within 30 minutes to show you with your own sales and accounts.
Other solutions
Sales and expenses
Receipts on the record with their returns; invoiced and pending in the list.
e-Fatura
A receipt turns into an e-Fatura in one step; incoming ones land in the panel.
Accounts
The statement and running balance on the account card.