Let every sale, every expense and every return go into the same book.
You put the sale onto a receipt, pick its line items from the catalogue and enter the money on the same screen. If you are in a hurry an expense goes in as a single amount; if you need the breakdown, line by line. When goods come back, the return receipt is created in one step.
Who it is for
For businesses that want to record daily sales and spending properly, and are looking for an easy entry screen to do it.
- Traders and small businesses entering a few sales a day
- Anyone selling the same service or product repeatedly who does not want to retype it
- Businesses with supplier invoices and till receipts piling up
- Shops where returns and exchanges are frequent and the record ends up inconsistent
The sales receipt: pick the line, let the remainder sit on top
You choose New Sale and pick the customer, then add the line items. The moment the receipt is saved it lands both in the sales list and on the customer's account.
- Line items come from the Services and Items catalogue with name, code, unit price and VAT rate ready
- If it is not in the catalogue you create a new service or item without leaving the receipt, and it is selected onto the row
- Discount per row, as an amount or as a rate
- Add Payment enters money taken on top of the receipt, and the remaining balance shows there
- If you are entering receipts back to back, Save and new keeps you off the list
The expense receipt: a single amount in a hurry, line by line otherwise
If the receipt in your hand is a single line, you write the amount and the VAT and close it. If you need the breakdown, you switch to detailed entry on the same screen.
- Quick entry: supplier, date and a single amount; you write the VAT as an amount or a rate
- Detailed entry: each line item on its own row with its quantity and unit price
- Whether it was paid up front or on terms, and which till it left from, is marked as the expense is saved
- A photo of the paper receipt is attached in the Documents tab, so you do not go hunting later
- If a similar expense comes every month, you copy the receipt and change its date and amount
When there is a return, you are not hunting for a reversing entry
When goods you bought go back, you press Refund on top of the expense receipt and the return receipt is created on its own. Sales and expense returns collect in a single list.
- Refund: the offsetting receipt is created; you do not enter a negative amount by hand
- The Returns tab exists on both the Sales and Expenses screens, and shows the same list
- The list carries document number, date, customer, amount and status; you move from a row to the return receipt
- The return receipt stays read-only, so it cannot be changed later and break the record
- If needed, a return receipt is invoiced too, going out with the return document type
This is how a receipt turns into an invoice
If you entered the receipt properly, you never write the invoice again. Invoice on top of a saved receipt carries the line items and amounts across as they are.
- Which document you issue is decided by the buyer's record; you confirm it
- The invoice and the receipt stay linked; you go back to the sale from the invoice detail
- If you reopen an invoiced receipt for editing, the linked invoice is cancelled
- Every change made on a receipt stays recorded in the History section
What changes
The difference between saying you will write the sale and the expense up later, and recording them there and then:
Frequently asked
What is the difference between a sales receipt and an invoice?
The receipt is your own record; the invoice is the official document that goes to the customer. In Bi'Bulut the receipt is saved first, and the line items, discount and payment sit there. When you want to issue the invoice you choose Invoice on top of that same receipt, and you do not have to retype the details.
Can I change a sales receipt after saving it?
Yes, you can edit the receipt, add or remove lines, copy it or delete it. If you reopen a receipt that has already been invoiced, the linked invoice is cancelled. Changes made on a receipt stay recorded in the History section.
Do I have to enter expenses line by line?
No, in quick entry you write the supplier, the date and a single amount and close the receipt. If you need a line breakdown, you switch to detailed entry on the same screen, where each row has its own quantity and price. You enter the VAT rate yourself; because rates change with legislation it is not hardcoded into the program, so check the list published by GİB, Türkiye's tax authority, for the current rate.
How is a return recorded?
Refund on top of the expense receipt creates the return receipt, so you do not have to enter a reversing entry by hand. Returns collect in a single list on the Returns tab of both the Sales and Expenses screens. The return receipt is read-only and, if needed, is invoiced with the return document type.
Do I have to type out the products and services I sell every time?
No, you define them once. On the Services screen you keep services, products and packages, and on the Items screen you keep items with their code, group, unit price and VAT rate. You pick them from the list when adding them to a receipt; you mark what you use often as a favourite and set what you do not use inactive.
Do I enter the payment on top of the receipt?
Yes, with Add Payment on the sales receipt. You pick which till or bank account you took the money into and write the amount; if you want, the customer's outstanding balance is closed at the same time. The payment lands on the customer's account and the remaining balance shows on the receipt.
Can I export the receipts I entered?
Yes, you filter the Sales and Expenses lists and download them as CSV. Whatever the date, customer, amount and status filters are showing is what the export contains. This is also the file you send to your accountant.
Write both the sale and the expense in the same place.
Leave your name and number and we will call within 30 minutes to show you with your own receipts.