Who owes what and when they paid, all on one statement.
You write payments in and payments out into the same place. Which invoice closed, which is still open, what the customer's balance is: you see it when you open their card.
Who it is for
For businesses that deliver goods or a service and get paid later, keeping the open account in a book or in their head.
- Traders selling on credit and on terms
- Wholesalers, dealers and workshops with regular customers
- Self-employed people and small businesses issuing service invoices
- Teams where one person takes payments and another makes the sale
Payments in and out on the same screen
The Payments screen has two buttons: Add Payment and Add Outgoing. Money in and money out land in the same list, so you do not keep a second book.
- While entering a payment you pick the amount, the till or bank wallet and the account
- List columns are date, direction, wallet, customer, amount and description
- Filter by wallet and customer; you see the cash till apart from the bank
- The payment detail records which document was closed and who entered it
- A record entered incorrectly is deleted by someone with delete permission
Which invoice closed and which is still open
You tie incoming money to a document. On the Offsetting tab you see the account's open items and match them.
- When you pick the customer, open items split into debits and credits
- You pick one debit, one credit and an amount, then choose Match
- A wrong match is undone with Unmatch, and you are asked to confirm
- While entering a payment there is an option to close open items on the same screen
- The Offset link on the customer card opens that account's items directly
Do not type in what came from the bank
Bank movements are listed on their own tab. Every line has a clear status: Open or Matched.
- Columns are date, wallet, description, counterparty, amount, balance and reference number
- Pressing an open row opens the payment form pre-filled with that movement's details
- Once the record is complete the movement turns to Matched, so nothing is written twice
- A matched row takes you to its related payment record
A late payment cannot hide itself
The open payment total sits in the panel. You see who to call without waiting for month end.
- The summary panel shows this month's income, expenses and open payment total
- In the recent movements list every row is marked Open or Closed
- The Payments tab on a sales receipt lists the payments posted to that receipt one by one
- Filter the payments list by customer to see all of that account's payments
- The current balance and total revenue sit in the cards at the top of the customer card
What changes
The difference between keeping the open account in a book and keeping it on the record:
Frequently asked
What does payment tracking software do?
It keeps a record of how much each customer still owes and which invoice the incoming money closed. In Bi'Bulut every payment is written to an account and to a till or bank account, and lands on the customer's statement. So the open account is followed from a screen, not from a book.
What does offsetting mean?
Offsetting means matching a credit against a debit on the same account and closing them off. In Bi'Bulut you pick the customer, the open items are listed as debits and credits, and you match one against the other and write the amount. If you matched the wrong pair, you choose Unmatch to undo it.
Where do I see how much a customer owes?
When you open the customer card, the current balance is written in the card at the top. The account statement in the Accounting tab lists every movement with its date, transaction type, amount and running balance, and you can go from a row to the source document.
Can I track cash and bank payments separately?
Yes. Every payment is written to a wallet, and the till and the bank are defined separately. You can filter the payments list by wallet and see the day's cash takings apart from the bank.
What happens if I take a partial payment?
The payment closes as much as you enter, and the remaining amount stays as an open item on the account. In offsetting you write the matching amount yourself, so you can close part of a debt. The rest comes up in the open item list at the next payment.
Can I enter a payment straight from the sales receipt?
Yes. There is an Add Payment button inside the sales receipt, and the payment arrives with the customer and the receipt already selected. The Payments tab on the receipt lists every payment tied to that document one by one.
Let's go over your open accounts.
Leave your name and number and we will call within 30 minutes to show you with your own open accounts.
Other solutions
Income and expenses
The income and expense export ready without waiting for month end.
Pre-accounting
Sales, expenses, invoices and accounts in one panel.
Sales and expenses
Receipts on the record with their returns; invoiced and pending in the list.